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Acquisition Systems
Privacy policy
How we handle your details
What we keep when you apply, click, buy or work with us, why, for how long, and how to have it deleted. Last updated 21 September 2026.
Never sold
We don't sell your details or use them for advertising, and we set no advertising cookies.
Contact with consent
A coach's team calls or writes only after you tick the consent box on their page.
Deleted when you ask
Email us and your application is deleted. What we must keep, and why, is below.
What happens to an application
in four stepsYou applyYour name, email, phone and answers, with the consent line you ticked.
The coach's rules read itAnswers that meet the coach's criteria go to the sales team.
The team contacts youThe coach's sales team sees your application and is emailed your details.
Deleted on requestAll of it goes, except a hidden proof of your consent, kept 4 years.
01Who we are
Acquisition Systems runs application pages, a commission-only sales team and payments for coaches and creators who sell programs. This policy covers acquisitionsystems.app, apply.acquisitionsystems.app, the application pages and links we run for coaches (including on a coach's own web address), and the emails we send.
When you apply on a coach's page or buy a coach's program, you are dealing with that coach: they are the seller. We run the page, the sales team and the records for them. What a coach does with your details outside this platform is covered by the coach's own policy.
02If you apply on a coach's page
What we keep
- What you type: your name, email address, phone number if the page asks for it, and your answers.
- Your consent: the words beside the box you ticked, and when you ticked it.
- If you tick the texting box: the words beside it and when you ticked it. That box is separate and never required; without it, no texts are sent to you. If you didn't come through a page and instead agreed to texts with the coach's team — by text, by email, on a form or on a call — we keep the same words, when you agreed, and who recorded it. Your mobile number and your texting consent are never shared with or sold to anyone for their own marketing.
- Where you came from: the page's address, the website that sent you (if your browser says), any campaign tags in the link (the
utm_values) and the coach's link you came through. - The coach's links you clicked in the 30 days before you applied, and when (see the next section).
- A random code for your browser, saved in its storage by the page.
- What the coach's team adds later: notes about calls, the stage your application is at, follow-up dates and labels.
- The coach's follow-up emails and texts: which automatic emails and texts were sent to you, when, and whether they arrived; and, if you reply to a text, what you wrote. The words of each email aren't kept for you.
Why
So the coach's team can contact you about the program you applied for, as you agreed; to check your answers against the coach's criteria; to keep proof that you agreed; and so the coach can see which posts and ads bring applications.
Follow-up emails
The coach may send you a short series of automatic emails about the program you applied for: a welcome, a reminder to book your call, a note if you miss one. They come in the coach's name — from the coach's own domain when they have set one up, otherwise from ours — and replies go to the coach. They stop when you book, when your application moves on, or when you unsubscribe: every email has an Unsubscribe link, and your mail app's own unsubscribe button works too. We then keep a scrambled fingerprint of your address, never the address itself, so the coach can't email you again even if your other details are later deleted. Automatic texts go only if you ticked the texting box, only in the afternoon US time, and never more than three in a day; reply STOP to any of them to end them, and any other reply also stops the automatic ones so a person can answer you.
An automatic check
Whether your application goes to the sales team for a call is decided automatically, by rules the coach sets on the page's answers. If it doesn't, you're sent to the coach's next page instead, such as their free community. Your application is still kept and the coach can see it. If you'd like a person to look at it, email us.
The application page itself is designed by the coach. It may include things from other companies, such as a video, a booking calendar, or an analytics or advertising tag, which collect information under those companies' own policies. The page you're sent to after applying may also be another company's, such as a booking calendar.
03If you click one of a coach's links
Coaches share short links in posts, videos, emails and ads. When you click one, we:
- count the click, and each time the coach's page is then opened in that browser, in daily totals for that link;
- note the country the click came from (as our hosting provider reports it, never your IP address), the website it came from and the link, in our traffic statistics;
- set small cookies on the page's own address (
apply.acquisitionsystems.app, or the coach's own web address) so that, if you apply within 30 days, your application shows which of the coach's links you clicked and when.
If you don't apply, the record of your clicks holds nothing about who you are and is deleted after 30 days. Clicks from search-engine robots aren't counted.
04If you buy
Payment is taken by Stripe, in the coach's name, into the coach's own Stripe account. You type your card or bank details into Stripe's page, and they never reach our servers. Stripe's privacy policy covers what Stripe does with them.
- What we keep: your email address, what you bought and its price, the amount and date of each payment, any refund or dispute, and Stripe's reference numbers for them.
- From Stripe's notifications: the details Stripe sends with each payment, such as your name, billing address and your card's brand and last four digits, kept in full for 90 days; after that only a record of what happened remains.
- If you join through a coach's join page: the email with your access link, and when it was sent. For a monthly membership, also the renewal terms you agreed to and when, and the yearly reminders with your one-click cancel link.
05If you're a coach or on the sales team
- Your name, email address and role, and when your account was made.
- Your picture, if you add one: shown only to you, beside your name in your console. Replacing or removing it deletes the old one.
- Changing your sign-in email: the new address confirms it and your current address approves it. Afterwards we keep only a scrambled fingerprint of the address you left, as a security record.
- Which Stripe account is yours and whether it's ready. Stripe collects your identity and bank details on its own pages; we never see them.
- The offers, rates, payment links, tracking links and pages you work with; your commissions and payouts if you're on the sales team; your sales if you're a coach.
- A permanent log of the changes made in the console, and who made each one.
- Signing in: by a one-time link emailed to you, with no password. We store only a scrambled form of each link and session, so a copy of our database can't be used to sign in. You stay signed in for 14 days. To stop anyone flooding your inbox with links, we keep a scrambled form of the network address each request came from, deleted with the link 30 days after it expires.
06Cookies and browser storage
| Name | Where | What it does | How long |
|---|---|---|---|
__Host-as_session | acquisitionsystems.app, once you sign in | Keeps you signed in | 14 days, or until you sign out |
as_src | The page's address | Which of the coach's links you came through | 30 days |
as_vid | The page's address | A random code that joins the links you click to your application, if you apply | 30 days |
as_seen | The page's address | Which links this browser clicked today, so a second click isn't counted as a new visitor | 2 days |
as_visitor (browser storage) | The application page | A random code for your browser, saved with your application | Until you clear your browser's data |
as_src (browser storage) | The application page | The coach's link you came through | 30 days |
None of these are for advertising or shared with anyone. Tools a coach adds to their own page may set cookies of their own. We don't follow you across other websites, so a browser's "Do Not Track" or Global Privacy Control setting changes nothing here.
07Who sees your details
- The coach whose page you applied on or whose program you bought.
- The coach's sales team (closers, setters and dialers on that coach's offers): the applications waiting for a call and the ones they're working, with your answers and contact details. When your application qualifies, or the page you applied on takes everyone who applies, each of them is emailed your name, email address, phone number and answers so they can reach you quickly.
- Acquisition Systems, which runs the platform and sees everything on it.
- The companies that run parts of the service for us (below), only to do that job.
- Anyone the law requires us to tell, such as a court or a tax authority.
We don't sell your details, and we don't share them for advertising.
08Where your details are kept
| Company | What it does for us | Where |
|---|---|---|
| Cloudflare | Hosts the site, our database, the coaches' pages and profile pictures; keeps our traffic statistics and request logs | United States (the database in eastern North America); each visit passes through the Cloudflare data centre nearest you |
| Stripe | Takes payments for coaches and pays the sales team | United States, and Stripe's other locations |
| Resend | Sends our emails, including the coaches' follow-up emails, and tells us when one bounces or is marked as spam | United States |
| Backblaze | Keeps our nightly backups, which we encrypt before they leave Cloudflare | Western United States |
If you're outside the United States, your details are sent to and kept in the United States.
09How long we keep them
| What | How long |
|---|---|
| Applications, answers, notes and history | Until you ask us to delete them |
| Sales, payments, commissions and payouts | As long as the law requires us to keep accounting records (at least seven years); without your name and email once you've asked us to delete your details |
| The full contents of Stripe's payment notifications | 90 days; then only a record of what happened |
| Membership terms you agreed to, and the emails we sent you about a purchase | As long as the sale's own record, as proof of what was agreed and sent |
| Clicks on a coach's link that weren't followed by an application | 30 days |
| Scrambled network addresses used to stop floods | 2 days for applications; for sign-in links, 30 days after the link expires |
| Sign-in links and sessions | Deleted 30 days after they expire |
| Requests to change your sign-in email | Unfinished ones are deleted 30 days after their links expire; a finished one keeps only the fingerprint of the address you left |
| Your picture | Until you replace or remove it |
| Traffic statistics (page views and clicks, with country and referring website) | 3 months at Cloudflare; the daily totals per page and link we keep hold nothing about you |
| Request logs at Cloudflare | 7 days |
| Our database's recovery history at Cloudflare | 30 days |
| Encrypted nightly backups at Backblaze | 90 days |
| Emails, at Resend | 30 days |
| A record of the follow-up emails and texts sent to you, and your replies to texts | With the rest of your application, until you ask us to delete it |
| Your request to stop a coach's emails or texts (or an address or number that can't be reached) | As a scrambled fingerprint of the address or number, for as long as the platform runs, so the request keeps working |
| Proof of your consent, after you ask to be deleted | 4 years, hidden, then deleted |
10Your choices
- See, copy, correct or delete what we hold about you: email acquisitionsystemsco@gmail.com. We'll check the request comes from you, usually by writing to the email address we have for you, and reply within 30 days.
- Stop being contacted: tell whoever contacted you, or email us.
- Withdraw your consent at any time, the same way. It doesn't undo anything done before.
What deleting removes, and what it keeps
Your application, answers, notes, history, labels and the links you clicked are deleted straight away. We keep:
- A hidden proof that you agreed to be contacted: your email address and phone number, the words you agreed to and when, for 4 years, so we can show you agreed if a call or message is ever questioned. Then it's deleted automatically.
- If you bought: the sale's amounts and dates, as accounting records, without your name or email. While a membership is still running, your email stays on it until the membership ends, so you still receive the notices the law requires.
- A one-way fingerprint of your email address, which can't be turned back into it, so a list imported later can't add you back. You can still apply again yourself.
Copies in our backups disappear within 90 days, and from our database's recovery history within 30. Emails already sent about you to the sales team stay in their inboxes. Stripe and the coach keep their own records of any payment; ask the coach to delete those. You won't be treated any differently for asking.
11How we protect them
- Everything travels encrypted.
- No passwords to steal: sign-in is by one-time emailed link, and we store only scrambled forms of links and sessions.
- Each coach's workspace is private, and a member of the sales team sees only the applications and commissions that are theirs to work.
- Card and bank details stay with Stripe.
- Backups are encrypted before they leave our hosting provider, with a key kept apart from them.
- Every change made in the console is logged with who made it.
12The law where you live
In the European Union or the United Kingdom, the law asks us to say why we may use your details: your consent, when you tick the box on an application page; the steps needed for a purchase you make, or to run an account for a coach or member of the sales team; our legitimate interest in keeping the service secure, stopping floods of fake applications and seeing which of a coach's links bring applications; and legal duties, such as keeping accounting records. You may also complain to your local data protection authority.
In California and other US states with privacy laws, you have the rights described under "Your choices", and we don't sell or share personal information for advertising.
13Children
Our service is for adults. We don't knowingly collect details from anyone under 18; if you think we have, email us and we'll delete them.
14Changes to this policy
When we change this policy, we'll update it here and change the date at the top.
15Contact us
Acquisition Systems: acquisitionsystemsco@gmail.com.